Document management

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Alfresco

http://www.alfresco.com FLOSSMETRICS link: http://melquiades.flossmetrics.org/projects/alfresco

Alfresco is the leading open source alternative for enterprise content management. The open source model allows Alfresco to use best-of-breed open source technologies and contributions from the open source community to get higher quality software produced more quickly at much lower cost. Our goal is to not only provide an open source offering but to surpass commercial offerings in terms of features, functionality and benefits to the user community. Alfresco is built by a team of leading members from Documentum and Interwoven with 15 years experience in Enterprise Content Management (ECM), including the co-founder of Documentum. It features Enterprise Content Management (ECM), Document Management, Collaboration, Records Management, Knowledge Management, Web Content Management, Imaging.

Among the highlights:

  • Alfresco Document Management: Simple Virtual File System Interface, Email-Like Rules Configuration, Google Search – Direct from FireFox or IE, Yahoo-like browsing, SmartSpaces – Best Practice Collaboration Spaces, Transparent Lifecycle Support
  • Document Management Functionality: Simple Content Contribution, Automatic Meta-data Extraction and Content Categorization, Advanced Distributed Search, Transparent Format Transformation Services, Library Services, Smart Collaboration Spaces, Integrated Simple and Complex Workflow, Dashboard Access, Security
  • Supported Interfaces: CIFS/SMB Microsoft File Share Protocol, JSR-168 Portlet Specification, JSR-127 Java Server Faces, FTP, WebDAV, Web Services, REST
  • Designed to meet DOD 5015.2 Requirements
  • Drag-and-Drop Records Management Capture from Desktop Tools - Support for Microsoft Office, Microsoft Exchange and Open Office desktop tools though a standard Windows Explorer interface
  • Automatic Metadata Extraction and Classification
  • Complete auditing and workflow integration - Service Oriented Audit of every service invocation to a database table with dashboard access
  • Extensible Records Management Rules Support
  • Automatic Long-Term Archival Format Conversion – Automatic conversion from proprietary office formats to long-term vendor neutral formats such as Open Document Format (ODF) and Portable Document Format (PDF)
  • Simple Export for Archival
  • Zero Footprint on the client in both web and client server environments
  • The industry’s most scalable, standards based JSR-170 content repository
  • High-Availability, Fault Tolerance and Scalability – Any number of machines, auto failover and clustering
  • Simple to install, use and rollout
  • Fileplans - Automatically classify and schedule records based upon pre-existing plans and standardized structures
  • Type-Base Plans - Automatically classify and schedule records based upon pre-existing types
  • Automated Lifecycle Management – Schedule, content and meta-data change activation based upon simple rules
  • Automatic Document Numbering
  • Retention and Archival Policies
  • Disposition – Controlled and scheduled handling of archiving, holds, transfers, accessions and destruction using rules and automated processing
  • Pre-population of Meta-Data – Impact management and automatic updates
  • Dashboards – Pre-defined reports and metadata type definitions to search and screen records due for handling and handling exceptional cases
  • DOD 5015.2 Administrator Templates – To support US Department of Defense records and filing requirement for metadata definitions, fileplans and functionality
  • Rapid eDiscovery – Simply search across full-text content, fileplan structures, records management categories and types

Screenshots Screenshots


CuteFlow

http://www.cuteflow.org/ FLOSSMETRICS link: http://melquiades.flossmetrics.org/projects/cuteflow

CuteFlow is a web-based open source document circulation and workflow system. Users are able to define "documents" which are send step by step to every station/user in a list.

It's an electronical way for doing (i.e. internal) document circulations. A document can be assembled from input fields of different types. The fields can be filled with values by the receiver of the document directly in the users E-Mail-Client. After a completed circulation you will have a completely filled document. Also attachments to the document are possible (i.e. for illustration material).

All operations like starting a workflow, tracking, workflow-definition or status observation can be done within a comfortable and easy to use webinterface.

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KnowledgeTree

http://www.knowledgetree.com/

KnowledgeTree is document management made simple: easily secure, share, track and manage the documents and records your organization depends on. KnowledgeTree is the leading commercial open source electronic document management software designed for the SMB and departmental user. Features:

  • Easy to use web interface
  • Persist Microsoft Outlook email messages and email attachments to the document repository
  • Document storage on web-based intranet/extranet platform promotes collaboration
  • Utilize Tagging and Tag Clouds to share documents with your Colleagues and let them know what other people are working on
  • Publish document or folder changes via RSS and consume RSS feeds on the KnowledgeTree AJAX Dashboard
  • Search document contents (Microsoft Office, OpenDocument, PDF, XML, HTML, RTF, text) and metadata using simple single string search or create complex boolean search criteria
  • Sophisticated but easy to use document version management using well known "check-in" and "check-out" concepts
  • Powerful group and role-based security model allows for document access and action control management
  • Granular and detailed auditing of all document activities
  • Ability to bulk load documents using ZIP files or from server file-system
  • Supports international languages including iconographic languages such as Japanese, Korean, Simplified and Traditional Chinese
  • Build sophisticated workflows that manage the generation of document and notify certain roles or groups when they are required to act
  • Limit document access during the workflow process to only users who require it
  • Assign automatic workflow triggers to specific document types or folders
  • Link documents together allowing documents of similar concepts or subject to be easily managed as groups
  • Discuss documents using built-in discussion forums
  • Controlled emailing of documents held within the repository
  • Document and folder subscription technology allows users to receive notifications when document actions are performed
  • Save standard searches so that users of the system have access to them from the system dashboard and browse views
  • Access RSS feeds of changes to folders and documents
  • Convert documents to Adobe PDF format for easy distribution and storage

Screenshots


Nuxeo ECM

http://www.nuxeo.com/en/products/ FLOSSMETRICS link: http://melquiades.flossmetrics.org/projects/nuxeo

Nuxeo EP is a robust, extensible, global Enterprise Content Management (ECM) server-side solution available as Open Source Software. Deployed on a Java EE 5 application server, it leverages the full potential of the Java EE 5 platform, including: clustering, high-availability, manageability, integration within your information system and development tools support. Nuxeo EP is designed to be used from a web browser such as MS-IE or Firefox, with a rich, Ajax-based interface, from an office suite such as MS-Office, or from a Nuxeo RCP application. The Nuxeo EP default configuration provides both collaborative work and publication through a functional separation between workspaces and sections:

  • Workspaces: provide end-users with a toolset to achieve document management and collaboration (document sharing, versioning, relations, access rights, etc.). Workspaces offer an innovative approach to leverage teamwork and to manage documents in a collaborative way (from the creation to the archiving phase).
  • Sections: provide hierarchical views to access the validated content produced in workspaces and can be used as a website hierarchy or as a file plan.

Among the features:

  • rights and permissions
  • Dashboards
  • Search engine
  • Document and information structure
  • Document creation process
  • Document editing and revision
  • Access rights for metadata
  • Document relations
  • Notification management
  • Document workflow
  • History and audit

The server can be accessed through the web interface or using the rich client, that adds XHTML editing, photo editing and manipulation and dedicated portlets.

Screenshots


OpenKM

http://www.openkm.com/ FLOSSMETRICS link: http://melquiades.flossmetrics.org/projects/openkm FLOSSMETRICS quality evaluation: http://melquiades.flossmetrics.org/projects/openkm/quality

OpenKM is an open source electronic document management system; it allows to centralize all company's information in a single access point, guaranteeing the security of the data. In this way, only authorized users can have access to specific data. At the same time, it provides a complete audit service. OpenKM is a Web 2.0 application that works with Internet Explorer, Firefox, Safari and Opera. In addition, periodic backups avoid information losses. Among the features:

  • Web-based client: you can access your document from anywhere
  • Fast and enhanced user experience using AJAX
  • Works with most popular browsers: Firefox 1.5 or above, IExplorer 5.5 or above, Opera and Safari
  • Translated into German, Catalan, Spanish, French, English, Dutch, Farsi, Portuguese, Galician, Italian, Chinese simplified, Chinese traditional, Swedish , Serbian, Turkish, Japanese, Romanian, Polish, Hungarian, Greek and Latvian.
  • Preview of multimedia files
  • Mass document upload using ZIP files
  • Download folder as ZIP
  • Support for document templates
  • Document subscription: mail notifications when document is modified
  • Send document link by email
  • Notes on documents.
  • versioning
  • Custom property groups to the system to improve document metadata
  • Plug-in authentication based on JAAS
  • Support for LDAP, Active Directory, Database, etc.
  • User / role based
  • Search by document content, keywords, modification date, author and document type.
  • Automatically index uploaded documents: Text, HTML, RTF, XML, PDF, OpenOffice.org, MS Office, MS Office 2007, JPEG EXIF, MP3 ID3
  • Search by synonyms

Screenshots


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